Industry Solutions

Rental and Asset Management

A specialized rental module integrated with invoicing, accounts and a variety of other business tasks and routines.

Standard ERP offers an integrated solution for the rental and hire industries, designed for all companies that rent, lease, hire and even lend assets. It is fully integrated with all Standard ERP components, features such as:

  • Graphical scheduling for your rental fleet.
  • Asset depreciation.
  • Asset servicing and maintenance.
  • Invoicing through accounts.
  • CRM system to track rental customer information, before and after the sale.
  • Email and fax for all records and communications.

Agreements and Reservations

Rental agreements include all assets a customer decides to rent. Standard ERP will display all assets ready for use, the schedule of availability for future use, the expected return date and time, and the current physical location of any given item. Assets can also be designated to a rental agreement using the drag-and-drop feature. Standard ERP supports individual selections and the creation of bundles for items that will be rented together.

Assistance is also available for categorizing large rental fleets into logical groups for faster data entry and efficient reporting. You can indicate items as being for rent, chargeable, disposable, third-party hires or subcontractors.

Each rental agreement can detect standard invoicing terms and patterns, including:

  • Invoices raised at the end of any set number of days or months, or just when rental agreements have concluded.
  • Invoicing in advance or in arrears.
  • Automated invoice date handling corresponding to rental periods (specify number of days before or after the period to which the invoice relates).
  • Calculations based on specified days, working days or patterns of working days agreed specifically with each customer. For example, a customer may not be charged for an entire two week period during Christmas while their site is closed, but another might only avoid charges during bank holidays.
  • Sets of standard terms and conditions can be created and applied to a rental agreement for automatic printing.

Allocation

Standard ERP provides an interactive graphical scheduling system, a comprehensive tool allowing the user to be far more efficient with rental tasks. Different groups of rental assets, for example, can be viewed together to immediately confirm availability. Scheduling conflicts can be resolved by dragging reservations and dropping onto individual assets. At the point of allocation, the user can link any accessories required and determine whether these are disposable, chargeable, or must be returned.

Preparation & Inspection

A rental fleet can be grouped into different categories, allowing for easier data entry and management. Users can specify how much time per group assets require, if any, for preparation prior to dispatch, as well as time for inspection and maintenance upon return. In accordance with these user-defined specifications, Standard ERP will automatically calculate the scheduling demands for servicing and inspection. These activity types are displayed with colors different from the scheduled rental for precise organization. During inspection, charges can be assigned to the relevant record. Depending on the result of the inspection, the status of the asset will be automatically set as active or inactive and, if necessary, transfer the rental to your service department for maintenance.

Off-hires, Collections and Swap Outs

Standard ERP supports your business whether customers return the rentals, rentals are retrieved from them, or a third party performs the collection. Design your own forms to support the collection process and add automatic charges such as transportation. Any items missing at the time of return can be indicated on the Collection, and charged appropriately.

Easily manage the exchange of faulty items while accurately tracking which assets are on-site and, based on Service Orders, which are due for maintenance.

Invoices can be raised from individual agreements, or in batches. The latter is appropriate for companies with long rental periods, such as plant hire. Invoices can be designed to any format you require, and different designs can be issued to different groups of customers.

Multiple Locations: Depots and Customer Sites

Standard ERP is ideal for companies with multiple locations, particularly due to its strength in wide-area networking. All branches can access the same data and determine not just fleet availability at their own location, but asset status across all locations. Use the transfer feature for movements between locations, and include the cost for each transfer as well. This includes inventory control for accessories at each location, where items need to be sent for maintenance, and the location where actual inventory is maintained (i.e. for companies that sell and rent).

If your customers have multiple sites, and require varied methods of invoicing for different locations, Standard ERP accommodates these demands seamlessly.

Assets

If serial numbers for assets need to be established, Standard ERP can automate this task when registering the item into the inventory. After listing items into the inventory, decide whether to transfer them to your rental fleet, using a single entry to make the transfer which automatically generates individual Asset records for each serial numbered item.

Standard ERP supports many different depreciation models, automated directly into the accounts with the option for an alternative tax reporting method.