Are you the right candidate?

The Executive Assistant (EA) works closely with the General Manager to provide administrative and organisational support. The EA helps the Manager make the best use of his time by dealing with secretarial, administrative and private tasks. The EA must be reliable and able to work flexible hours; understanding the need for confidentiality in all areas of work.

Your role will be to provide a high level of support to the Managing Director such as managing schedules, correspondence and paperwork, expense control, and handling internal and external enquiries.

To be successful in securing this role, you will be a genuine team player and have the proven ability to multi-task and prioritise.

Key Responsibilities

• Attending Management and Board meetings and writing minutes.
• Managing business schedules and making appointments.
• Screening telephone calls, enquiries and requests, and handling them when appropriate.
• Organising and attending meetings, and ensuring the manager is well-prepared for meetings.
• Handling a wide range of information requests.
• Collecting information for reports.
• Producing documents, briefing papers, reports and presentations.
• Handling confidential information.
• Arranging travel and accommodation and traveling with the manager to take notes or dictation at meetings and to provide general assistance during travel.

Additional duties may include:

• Carrying out specific projects and research.
• Responsibility for accounts and budgets.
• Taking on some of the manager's responsibilities and working more closely with management.
• Being involved in the decision-making process.

Requirements

• Excellent command of the English language, both verbal and written.
• Bachelors Degree.
• Valid passport and ability to travel intensively.
• Driving license and proven driving skills.
• Experience with studies or work abroad is preferred .

Skills

• Excellent communicational and interpersonal skills.
• Excellent administrative skills.
• Flexibility and commitment.
• Interest in the Company's business and goals.
• Ability to handle multiple tasks, meet deadlines and work in a fast-paced environment.
• Good time-management skills.
• Tact, diplomacy and confidence are strongly preferred.

We offer

• Challenging work in a growing company.
• Potential for rapid personal and professional development - Work as part of a diverse international team.
• Extensive international travel.
• Competitive salary.

Send your application to cvnewzealand@hansaworld.com. Tell us why you’d like to join HansaWorld and how you will make our team even greater.